The Community YMCA

Office Assistant - Camp Seasonal

Job Locations US-NJ-Wall
Posted Date 1 month ago(1/16/2018 10:44 AM)
ID
2017-1102
# of Openings
1
Category
Entry Level

Overview

Under the supervision of the Camp Director, the part-time Administrative Assistant/Office Manager shall perform the administrative duties of the Camp Zehnder Outdoor Recreation Center, Camp, and School-age programs. The assistant is responsible for registering campers and participants, registering of school-age program, monitoring incoming payments, provide quality customer service, and assist in all office administrative duties.

Responsibilities

  1. Process all incoming registrations in computer for camp and school-age programs, following all registration procedures.
  2. File registrations appropriately and accordingly.
  3. Run a daily journal for payments entered and match a deposit slip.
  4. Run camp rosters for each week of camp season, to be distributed on Thursdays for directors and transportation; run weekly attendance for School-age programs
  5. Compile and organize all third party agreement forms and vouchers. (CCR) Assure parents of CCR campers are following procedures for swiping weekly or signing vouchers.
  6. Follow up on balances due 4 weeks prior to each week; assuring charge cards are run in a timely matter and receipts sent to parents.
  7. Assure that bank deposits are prepared at least twice a week.
  8. Assist the Director in any copying and/or office duties; assuring there are plenty of forms on hand.
  9. Assist in assuring quality customer service, through phone answering and walk-ins. Remember: You are the front line and a manager in the summer months.
  10. Assist in Camp tours and communicating our Y story to potential families and donors.
  11. Assure mailings go out at least twice a week during off season; each day during camp season.
  12. Assist the director when emergencies arise during program hours.
  13. Assure office is organized and presentable.
  14. Assist in managing the office daily activities.
  15. Responsible to order supplies when they are getting low once submitted to Camp Director, or VP of Camping, for approval.
  16. Responsible to report any suspected child abuse.
  17. Act in accordance with the YMCA philosophy, goals, and policies and procedures while working.
  18. ADHERE to policies related to boundaries with youth. Complete required abuse risk management training. Follow mandated abuse reporting procedures, including reporting suspicious or inappropriate behaviors and policy violations.

YMCA Compentencies:

Mission Advancement: Accepts and demonstrated the Y’s values. Demonstrates a desire to serve others and fulfill community needs.

Collaboration: works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks effectively; takes initiative to assist in developing others.

Operational effectiveness: makes sound judgements, and transfers learning from one situation to another; embraces new approaches and discovers ideas to create a better member experience; strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance; demonstrates an openness to change, and seeks opportunities in the change process.

Qualifications

 

 

The employee must be mature, responsible, and have experience in bookkeeping and office duties. The employee must possess skills in typing, computer operations, communications, organizing, and the ability to follow through to completion on assigned tasks.  Employee must have positive attitude and great communication skills. Employee will be trained on the YMCA Daxko and Camp Brain computer programming within three weeks of hire.

Physical Demands

  1. Ability to hear the conversational voice with or without a hearing aid.
  2. Ability to see with or without corrective lenses.
  3. Ability to speak and be understood under normal circumstances.
  4. Ability to lift and carry children in an emergency, as well as lift and move office furniture.
  5. Ability to use arms, legs, and feet to accomplish the job.
  6. Ability to evacuate the building during emergencies.

 

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