The Community YMCA

  • Special Events Coordinator

    Job Locations US-NJ-Shrewsbury
    Posted Date 2 weeks ago(7/2/2018 9:46 AM)
    # of Openings
    Entry Level
  • Overview

    The Special Events Coordinator plans and implements the organization’s annual events including the Annual Benefit, Spring Golf Tournament, and an annual donor recognition event. Working collaboratively with staff, volunteers, and vendors the Special Events Coordinator will help produce memorable events that highlight the Y’s charitable mission and meet the organization’s financial goals and objectives.


    • Organize and manage event details such as décor, catering, contracts, and entertainment.
    • Collaborate with Director of Marketing to promote and publicize the events.
    • Ensure compliance with insurance, legal, health and safety obligations.
    • Specify staff and volunteer requirements and coordinate their activities
    • Attend event committee meetings.
    • Proactively handle any arising issues and troubleshoot any emerging problems on the event days.
    • Assist with post-event evaluations and report on outcomes.

    YMCA Competencies:

    Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.


    Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.


    Operational Effectiveness: Makes sound judgments and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.



    Education Four-year college degree in marketing, communications, public relations or related field.


      • Proven experience as an events planner with nonprofit experience
      • Excellent time management and communications skills
      • Ability to work nights and weekends, as needed.
      • Ability to manage multiple projects independently.
      • MS Office proficiency




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